Notion Project and Task Management System for Businesses

A calm, connected system to manage your tasks and projects without overwhelm 🙂‍↕️

This Notion system helps you plan with intention, choose work that fits your energy, and keep everything moving without rigid productivity rules. Instead of juggling tools or guessing your priorities, you get a clear daily view of what truly matters.

And if you want help tailoring it to your brain and your business, you also get a free 30-minute clarity call with me, no pressure, just support.

How it works ↓

1. Start from the Homepage See your day at a glance: tasks matched to your energy, active projects, what’s coming up, and a quick capture space for anything that pops into your mind.

2. Plan with clarity, not pressure Use the Planner to set Impact and Effort, assign Do dates, and drag tasks into a realistic schedule. The system helps you prioritise without guesswork.

3. Let the logic do the work Priorities, statuses, progress, next steps, all update automatically. You focus on doing, the system handles the structure.

4. Work from what’s active Your daily flow lives in two places: To do today and Active projects. No noise, no digging, just calm clarity.

5. Keep it light Archive what’s done, clean up old tasks in one place, and let the workspace stay simple and supportive.

Key features ↓

→ Energy-based task filtering to choose work that matches your capacity

→ Impact × Effort priority model (auto-calculated)

→ Do-date planning for realistic scheduling

→ Clear Homepage dashboard for immediate focus

→ Planner with prioritise → schedule flow

→ Automatic project progress + next steps

→ Simple maintenance tools so your system stays light and clutter-free

Free 30-minute clarity call included to help you personalise, troubleshoot, or explore customising it to your full business setup